5 reasons not to use offline invoicing software
Posted: Thu Dec 05, 2024 8:04 am
Every business needs properly certified invoicing software. However, nowadays, it doesn’t have to be a traditional invoicing program; there are several online software options with huge advantages for your business! We explain why it’s better to opt for cloud-based software instead of using an offline invoicing program.
Online Billing Software vs Offline Billing Software
Clearly, an online invoicing software is more advantageous for your company compared to an offline invoicing program, these are the main reasons:
1. Online software is more economical
Typically, since online invoicing software is provided as SaaS (software as a service) , it has a monthly or annual cost associated with it. However, this price already includes all updates, licenses and additional costs. Any problems nurse database are quickly responded to and resolved, without the need for travel or long waiting times.
In the case of offline billing programs, it is common to pay a large amount for the purchase and still have to pay extra fees whenever an update is needed or a problem is resolved. In addition, it is often necessary to wait for a specialized technician, which means more time without billing!
2. Online software is more flexible and faster
Offline invoicing software works locally, on one computer or on several computers, if you purchase a license for each device. With online invoicing software, you can access it at any time and from different devices (laptop, tablet, etc.), which naturally provides greater flexibility and convenience in terms of use.
If you have a regular internet connection, online invoicing software will work fine and you can invoice without any problems. However, if you are using older equipment or have an outdated offline invoicing software to avoid extra payments, you may encounter difficulties in processing documents.
3. Online software is easier to update and connect
Unlike offline invoicing programs, online software automatically updates new features and legal requirements imposed by the Tax Authority (AT).
The ability to integrate with other platforms and tools useful for business development is much more intuitive and simple in cloud software, due to the API (Application Programming Interface).
4. Online software is more secure
If you don't back up your data to your local computer, as is common with offline billing software, you will lose your data. It is true that it is also possible to lose data if your online systems fail. But this is a very remote probability!
Due to all the security mechanisms implemented, it is virtually impossible for data to be lost or disclosed without authorization when using online invoicing software. Therefore, by opting for cloud-based software, you will preserve the integrity and security of your data.
5. Online software is more environmentally friendly
Nowadays, companies are more aware of the environmental impact of their activities. And cloud-based invoicing software helps to reduce the ecological footprint. Since everything is done online, for example, sending the invoice to the customer by email or using files in the cloud, the need for paper is significantly reduced.
When using offline invoicing software, there is a tendency to store documents in files. This form of organization is slower, less secure and naturally less environmentally friendly.
How to Choose Billing Software
Listing your company’s billing needs and evaluating the various options available on the market are the first steps to making a good choice of online or offline billing software. Before you decide, read our tips for choosing the best billing software for your business .
It is very important to remember that it is mandatory to use an invoicing program certified by the Tax Authority. Vendus is an excellent example of a certified invoicing program that is successful on the market. Try this invoicing software that adapts to your business without obligation .
Online Billing Software vs Offline Billing Software
Clearly, an online invoicing software is more advantageous for your company compared to an offline invoicing program, these are the main reasons:
1. Online software is more economical
Typically, since online invoicing software is provided as SaaS (software as a service) , it has a monthly or annual cost associated with it. However, this price already includes all updates, licenses and additional costs. Any problems nurse database are quickly responded to and resolved, without the need for travel or long waiting times.
In the case of offline billing programs, it is common to pay a large amount for the purchase and still have to pay extra fees whenever an update is needed or a problem is resolved. In addition, it is often necessary to wait for a specialized technician, which means more time without billing!
2. Online software is more flexible and faster
Offline invoicing software works locally, on one computer or on several computers, if you purchase a license for each device. With online invoicing software, you can access it at any time and from different devices (laptop, tablet, etc.), which naturally provides greater flexibility and convenience in terms of use.
If you have a regular internet connection, online invoicing software will work fine and you can invoice without any problems. However, if you are using older equipment or have an outdated offline invoicing software to avoid extra payments, you may encounter difficulties in processing documents.
3. Online software is easier to update and connect
Unlike offline invoicing programs, online software automatically updates new features and legal requirements imposed by the Tax Authority (AT).
The ability to integrate with other platforms and tools useful for business development is much more intuitive and simple in cloud software, due to the API (Application Programming Interface).
4. Online software is more secure
If you don't back up your data to your local computer, as is common with offline billing software, you will lose your data. It is true that it is also possible to lose data if your online systems fail. But this is a very remote probability!
Due to all the security mechanisms implemented, it is virtually impossible for data to be lost or disclosed without authorization when using online invoicing software. Therefore, by opting for cloud-based software, you will preserve the integrity and security of your data.
5. Online software is more environmentally friendly
Nowadays, companies are more aware of the environmental impact of their activities. And cloud-based invoicing software helps to reduce the ecological footprint. Since everything is done online, for example, sending the invoice to the customer by email or using files in the cloud, the need for paper is significantly reduced.
When using offline invoicing software, there is a tendency to store documents in files. This form of organization is slower, less secure and naturally less environmentally friendly.
How to Choose Billing Software
Listing your company’s billing needs and evaluating the various options available on the market are the first steps to making a good choice of online or offline billing software. Before you decide, read our tips for choosing the best billing software for your business .
It is very important to remember that it is mandatory to use an invoicing program certified by the Tax Authority. Vendus is an excellent example of a certified invoicing program that is successful on the market. Try this invoicing software that adapts to your business without obligation .