Travel Smarter: Free Itinerary Excel Templates for Your Next Trip
Posted: Sat Dec 07, 2024 4:12 am
Planning a trip – whether for business or pleasure – can be both exciting and overwhelming. Between coordinating transportation, accommodations, activities and budget, it’s easy to feel lost.
Studies examining over 22,000 people reveal a significant link between longer travel duration and lower mood, often caused by increased stress, fatigue and feelings of sadness during longer trips.
This is where organized travel plan templates in Excel come in. With the right template, you can streamline the planning process, making sure every detail is covered so you can focus on enjoying your trip, not juggling logistics.
And the best part? You can download travel plan templates travel planner free!
In this guide, we’ll cover the best free Excel templates, each designed to make your trip planning smooth and stress-free.
Bon Voyage? Not yet; let's plan our vacation itinerary first!
**What makes a good travel itinerary template?
A good travel plan template namibia mobile phone number combines organization, flexibility, and ease of use. It should serve as a practical and reliable guide when planning your trip.
Here are some basic features to look for when choosing an Excel travel itinerary template:
Clean Structure: Choose a template that is intuitively organized, allowing you to quickly locate dates, times, and locations without having to guess. The well-organized layout allows you to see your plans for the day at a glance, reducing stress while traveling and making it easier to stay on schedule
Customization Options: Find a template that lets you personalize sections to match your travel destination, whether it’s business or leisure. A good travel planner template should also offer advanced features like AI-powered travel planning that simplifies travel preparation by automatically recommending schedules and adjusting for time zones. This custom solution adds convenience and usability, so you’re prepared for every part of your trip
Comprehensive sections: Look for a free Excel travel itinerary template that includes sections for transportation, lodging, activities, and any other important details of your trip. These should also serve as event planners, providing space for schedules, guests, and even breakout sessions
Accessible format: Choose a template that works seamlessly across devices, allowing you to update and share it wherever you are. A plan in an accessible format (such as Excel or a web-based platform) allows you to customize your plans, so you're prepared even for unexpected schedule changes
Budget Tracking : Choose from Excel travel plan templates that include a budget section for every element of your trip—from accommodations to meals—so you can track your spending and adjust as needed. This feature helps you stay on top of your finances, preventing surprises and allowing you to enjoy your trip without worrying about overspending
Best Excel Travel Plan Templates
With the right template, you can organize all the details in one place—whether it's a business trip or a family vacation—making it easier to stay on schedule, track your expenses, and ensure every aspect of your trip runs smoothly.
Here are some of the best Excel travel itinerary templates you should consider:
1. Family Planner Excel Template from Microsoft 365
Microsoft 365 Excel Family Planner Travel Planner Template
via microsoft 365_ Family Travel Planner by Microsoft 365 is a popular tool for organizing all the important details of family trips. It helps you track daily activities, meals, and the specific needs of each family member.
The planner divides up your day in a way that’s easy to update, so last-minute changes don’t disrupt your flow. Great for families with kids, it even includes space to note family-friendly attractions and nearby eateries!
Here's what you'll love about it:
Stay on track with an easy-to-edit daily schedule
Separate tabs for packaging, shipping and emergency contacts
Add blood type information in case of emergency
Perfect for: This template is perfect for planning a family vacation. It has sections dedicated to activities for all ages, especially families with young children.
Download this template
2. Excel Travel Planning Spreadsheet Template for Microsoft 365
Excel Trip Planner Worksheet travel planner template excel by Microsoft 365
via Microsoft 365 Trip Planner Worksheet Template helps you manage your trip details efficiently. It has sections for daily schedule, lodging, transportation, to-do list, and budgeting, making it easy to track your trip expenses.
This 100% fully customizable template allows you to easily change the text, images, and more to suit your unique travel needs.
You can also get creative with thousands of photos, graphics, and fonts, and even add animations, transitions, or videos to enhance your travel plan. Once your plan is complete, it can be easily shared, giving you access to travel details whenever you need them.
Here's what you'll love about it
Easily fill in and customize the sections available in the template
Budget section to track expenses
Organize daily schedules, activities and accommodation
Perfect for: This template is perfect for individuals and families planning a weekend getaway, offering a detailed overview of must-see attractions, eateries, and activities to make the most of your short trip.
Download this template
Read more: 10 Best Free Digital Planner Apps
3. Excel Travel Plan Template by The Travel Itch
Travel Itinerary Template Excel by The Travel Itch
via Travel Itch For those who love to organize with spreadsheets, this Excel Travel Itinerary Template by The Travel Itch is a dream come true! It combines structure with flexibility, allowing you to
create your schedule
adding rows for additional activities or adjusting travel times.
This is ideal for planners who want to meticulously map out each day's schedule and include details like transportation, lodging, and special events.
Here's what you'll love about it
Possibility to customise the spreadsheet format to suit your needs
Detailed tracking of transportation and accommodation costs
Planning each day and adding special information about the places you visit
Perfect for: This template is great for multi-city travel as it allows you to jot down must-sees in each location, related costs, public holidays, etc.
Download this template
4. Excel Travel Plan Template by Vertex42
Travel Planner Excel Template by Vertex42
via Vertex42 Vertex42 Travel Itinerary Excel Template is a simple travel itinerary template in Excel that puts all the details of your trip at your fingertips. It organizes each day's itinerary in one place, with columns for time, location, activity, and notes.
The template allows you to add details about your departing flight, car rental, accommodation, meetings and events, and return flight. It also provides easy customization and flexibility to plan both short business trips and long vacations.
Studies examining over 22,000 people reveal a significant link between longer travel duration and lower mood, often caused by increased stress, fatigue and feelings of sadness during longer trips.
This is where organized travel plan templates in Excel come in. With the right template, you can streamline the planning process, making sure every detail is covered so you can focus on enjoying your trip, not juggling logistics.
And the best part? You can download travel plan templates travel planner free!
In this guide, we’ll cover the best free Excel templates, each designed to make your trip planning smooth and stress-free.
Bon Voyage? Not yet; let's plan our vacation itinerary first!
**What makes a good travel itinerary template?
A good travel plan template namibia mobile phone number combines organization, flexibility, and ease of use. It should serve as a practical and reliable guide when planning your trip.
Here are some basic features to look for when choosing an Excel travel itinerary template:
Clean Structure: Choose a template that is intuitively organized, allowing you to quickly locate dates, times, and locations without having to guess. The well-organized layout allows you to see your plans for the day at a glance, reducing stress while traveling and making it easier to stay on schedule
Customization Options: Find a template that lets you personalize sections to match your travel destination, whether it’s business or leisure. A good travel planner template should also offer advanced features like AI-powered travel planning that simplifies travel preparation by automatically recommending schedules and adjusting for time zones. This custom solution adds convenience and usability, so you’re prepared for every part of your trip
Comprehensive sections: Look for a free Excel travel itinerary template that includes sections for transportation, lodging, activities, and any other important details of your trip. These should also serve as event planners, providing space for schedules, guests, and even breakout sessions
Accessible format: Choose a template that works seamlessly across devices, allowing you to update and share it wherever you are. A plan in an accessible format (such as Excel or a web-based platform) allows you to customize your plans, so you're prepared even for unexpected schedule changes
Budget Tracking : Choose from Excel travel plan templates that include a budget section for every element of your trip—from accommodations to meals—so you can track your spending and adjust as needed. This feature helps you stay on top of your finances, preventing surprises and allowing you to enjoy your trip without worrying about overspending
Best Excel Travel Plan Templates
With the right template, you can organize all the details in one place—whether it's a business trip or a family vacation—making it easier to stay on schedule, track your expenses, and ensure every aspect of your trip runs smoothly.
Here are some of the best Excel travel itinerary templates you should consider:
1. Family Planner Excel Template from Microsoft 365
Microsoft 365 Excel Family Planner Travel Planner Template
via microsoft 365_ Family Travel Planner by Microsoft 365 is a popular tool for organizing all the important details of family trips. It helps you track daily activities, meals, and the specific needs of each family member.
The planner divides up your day in a way that’s easy to update, so last-minute changes don’t disrupt your flow. Great for families with kids, it even includes space to note family-friendly attractions and nearby eateries!
Here's what you'll love about it:
Stay on track with an easy-to-edit daily schedule
Separate tabs for packaging, shipping and emergency contacts
Add blood type information in case of emergency
Perfect for: This template is perfect for planning a family vacation. It has sections dedicated to activities for all ages, especially families with young children.
Download this template
2. Excel Travel Planning Spreadsheet Template for Microsoft 365
Excel Trip Planner Worksheet travel planner template excel by Microsoft 365
via Microsoft 365 Trip Planner Worksheet Template helps you manage your trip details efficiently. It has sections for daily schedule, lodging, transportation, to-do list, and budgeting, making it easy to track your trip expenses.
This 100% fully customizable template allows you to easily change the text, images, and more to suit your unique travel needs.
You can also get creative with thousands of photos, graphics, and fonts, and even add animations, transitions, or videos to enhance your travel plan. Once your plan is complete, it can be easily shared, giving you access to travel details whenever you need them.
Here's what you'll love about it
Easily fill in and customize the sections available in the template
Budget section to track expenses
Organize daily schedules, activities and accommodation
Perfect for: This template is perfect for individuals and families planning a weekend getaway, offering a detailed overview of must-see attractions, eateries, and activities to make the most of your short trip.
Download this template
Read more: 10 Best Free Digital Planner Apps3. Excel Travel Plan Template by The Travel Itch
Travel Itinerary Template Excel by The Travel Itch
via Travel Itch For those who love to organize with spreadsheets, this Excel Travel Itinerary Template by The Travel Itch is a dream come true! It combines structure with flexibility, allowing you to
create your schedule
adding rows for additional activities or adjusting travel times.
This is ideal for planners who want to meticulously map out each day's schedule and include details like transportation, lodging, and special events.
Here's what you'll love about it
Possibility to customise the spreadsheet format to suit your needs
Detailed tracking of transportation and accommodation costs
Planning each day and adding special information about the places you visit
Perfect for: This template is great for multi-city travel as it allows you to jot down must-sees in each location, related costs, public holidays, etc.
Download this template
4. Excel Travel Plan Template by Vertex42
Travel Planner Excel Template by Vertex42
via Vertex42 Vertex42 Travel Itinerary Excel Template is a simple travel itinerary template in Excel that puts all the details of your trip at your fingertips. It organizes each day's itinerary in one place, with columns for time, location, activity, and notes.
The template allows you to add details about your departing flight, car rental, accommodation, meetings and events, and return flight. It also provides easy customization and flexibility to plan both short business trips and long vacations.